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UBBESTON LODGE

SWIMMING POOL AGREEMENT

THIS AGREEMENT is made on the ..............of..................... 2023 BETWEEN

Mr I and Mrs P Stennett of Ubbeston Lodge, Halesworth Suffolk IP19 0EY (the Licensors)
AND

...............................................of......................................................

........................................................................................................ (the Licensee)

Email ..........................................................

Telephone ...................................................

The Agreement will run

from ...........................to....................................

Time ..................................................

Length of Session .......................................

Day ........................................................

For the sum of ...............................................

February 2023

Ubbeston Lodge, Halesworth

Suffolk IP19 0EY

UBBESTON LODGE

SWIMMING POOL AGREEMENT

In consideration of access to the Pool Complex as hereinafter described on the terms hereof, the Licensee accepts that:

The Licensee is permitted to use the pool, changing rooms and car park at Ubbeston Lodge (the “Pool Complex”) only on the terms that the Licensee, his/her family and guest(s) do so at entirely their own risk AND THAT THERE IS NO LIFE GUARD ON DUTY AT THE POOL COMPLEX.

The Licensor shall not be liable to the Licensee, his/her family or guests for any loss or damage however caused to the property of the Licensee, his/her family or guest(s) arising from or in connection with the use of and access to the Pool Complex.

The Licensors have the right to refuse access or expel the Licensee, his/her family or guest(s) from the Pool Complex if the Licensors reasonably believe that one or more of them has not observed the rules.

The Licensors do not accept any liability for the Licensee’s clothing, valuables or property brought into the Pool Complex.

The Licensors reserve the right to close the pool for maintenance at any time without offering monetary refunds to the Licensees.

6. Each Licensee is responsible for:

6.1 Arranging his/her own insurance for personal accidents and third party claims;

6.2 Maintaining good order during the hire;

6.3 Preventing any drunkenness, disturbance, improper behaviour or disorder in the Pool Complex;

6.4 Providing adequate supervision for the total period of hire & subsequent hires;

6.5 Taking the necessary precautions and making the necessary safety arrangements for the prevention of accidents.

The Licensee will be liable for:

7.1 Any damage to the Pool Complex or to fixtures, fittings, apparatus, equipment or any other contents;

7.2 reimbursing the Licensors for the cost of repair, refurbishment or replacement of any such damage.

The Licensee undertakes to indemnify and keep indemnified the Licensors against all losses and claims (including the professional costs of dealing with the same) arising directly or indirectly out of:

8.1 Any act, omission or negligence of the Licensee, his/her family or guest(s) or;

8.2 A breach of the Licensee’s obligations under this Agreement and any breach of the Ubbeston Lodge Swimming Pool Rules annexed hereto as the same may be amended from time to time and posted on the notice board at the Pool Complex (“Rules”) or;

8.3  The Licensee’s use of the Pool Complex.

9. The Licensee undertakes strictly to adhere to the Rules.

I acknowledge receipt of a copy of the Rules ...........................................

On behalf of the Licensors:

SIGNED.................................................DATE............................................

PRINT NAME..............................................................................................

On behalf of the Licensee: SIGNED.................................................DATE............................................

PRINT NAME...............................................................................................

February 2023

Ubbeston Lodge, Halesworth

Suffolk IP19 0EY

UBBESTON LODGE SWIMMING POOL RULES

We hope that you will enjoy using the pool as if it were your own. To ensure that everyone is happy with the privacy, security and safety the following rules are to be observed.

1. Health and Safety

1.1.  No life guard is on duty at any time therefore it is imperative that the Licensee takes all steps necessary to ensure the safety of himself/herself and guests.

1.2.  There must be a minimum of 2 people using the pool at any one time.

1.3.  There must be no more than 6-12 people using the pool at any one time.

1.4.  There must be no more than 3 children (under 15) or non-swimmers to 1 adult (over 18) who must be a competent swimmer.

1.5.  Please ensure that you are physically fit enough to swim.

1.6.  Children under 15 must be accompanied in the Pool Complex at all times.

1.7.  Care should be taken that food or drink is not consumed immediately before swimming as cramp and nausea may result.

2. Hygiene

1. 2.1. No footwear allowed beyond the entrance foyers.

2.2. Please shower before entering the pool as this reduces the need for chemicals in the pool.

2.3 Please do not use talcum powder in the Pool Complex.

2.4 Young children still using nappies MUST wear appropriate swimwear, for example, aqua nappies, and you must take all used nappies home.

2.5 Please ensure no animals enter the Pool Complex or stray.

Pool

3.1.  No eating or drinking in the Pool Complex.

3.2.  No glass to be taken into the Pool Complex.

3.3.  No snorkels to be used in the pool.

3.4. No running, bombing or diving in any part of the pool.

3.5 No smoking in the Pool Complex.

4. Emergencies

4.1.  The lifebuoy and hook are for emergency use only.

4.2.  In the case of an emergency a phone is located by the plant room.

4.3.  Please ensure all exits and fire exits are kept clear at all times.

5. Access and Parking

5.1.  Access to the pool is via the 3 doors - either ‘The Gaggling Goose’ (far left door), ‘The Diving Duck’ (middle door) or ‘The Flying Swan’ (right hand door) and parking is provided adjacent to these. Please ensure that no members of your group stray into the farmyard where hazards may exist.

5.2.  Please drive with extreme caution at all times.

5.3.  Cars are parked at the owner’s risk.

6. Housekeeping

6.1.  Please ensure all doors and windows remain closed at all times, as this maintains the important temperature balance within the Pool Complex.

6.2.  Please ensure that you keep to your allotted session. There is a clock in the pool area.

6.3.  Please note that your changing room will be available to you 10 minutes before your session begins and for 15 minutes after your session ends.

6.4.  Please check the notice board for information and alterations to the rules.

6.5.  Please use the mop and buckets provided to wipe any excess water in the changing rooms (some people prefer to bring their own foot towels).

6.6.  Please leave the Pool Complex as you have found it and would like to find it.

6.7.   Please respect others using the pool by keeping the noise down in the changing rooms.
7. Damage

  7.1. Please notify the owners immediately of any damage to the pool or equipment.
8. Cancellation Policy
8.1. Swim sessions can no longer be cancelled or moved.

February 2023

Ubbeston Lodge, Halesworth, Suffolk IP19 0EY

UBBESTON SWIMMING POOL

COVID-19 CLEANING AND DISINFECTING POLICY

This policy details the measures put in place to make our facility COVID secure and safe for users against virus contamination.

Our current measures:

Three times a week the pool is deep cleaned - there is a routine clean of the changing and WC rooms, emptying bins and disinfected the showers, washbasins, and loos. Mop heads are put into a bucket of disinfectant to soak overnight. The pool water is checked for chlorine and pH levels and appropriate treatments are added to the pool water accordingly.

Additional cleaning measures will be:

1. Disinfecting the door handles, shower on/off buttons, shower squeegee’s and mop and bucket handles.

2. In the WC room’s we will disinfect the loo flush buttons and taps.

3. In the pool hall we will disinfect the pool safety handrail, chairs and bench and emergency phone.

4. We will disinfect the bolt inside the changing rooms & internal door handles - the keycode door locks/ keys will be out of use at this present time.

Installed disinfecting equipment:

To help further protect pool users we have installed five wall mounted hand sanitising points throughout the facility.

Hand sanitisers are now placed: 4 by the entrance to each changing room - Flying Swan, Diving Duck, Gaggling Goose and Swim School changing rooms which can be used on entry to and exit of the building. Another hand sanitising point is placed by the outside courtyard area.

Pool water quality:

The pool water quality will be kept in accordance with best practice and guidance from PWTAG, thus maintaining appropriate chlorine content for everyone’s safety. Such chlorine levels are still well within normal safe swimming ranges for commercial swimming pools.

Ventilation:

We have a ventilator in place which operates daily to bring fresh outside air into the pool hall. We also have window ventilation with the use of trickle vents (within the window frame) to further improve fresh air flow throughout the pool hall.

Pool user procedure:

Please be sure to follow our step by step user procedure for the safety of all swimmers.

1. On arrival sanitise your hands using one of the external hand-sanitising points
2. Take off shoes in entranceway
3. Come ‘beach ready’ preferably having showered at home beforehand
4. Enter the pool hall.
5. Enjoy your swim.
6. Please use hand wash facilities if using the wc.
7. Finish your swim and exit pool hall.
8. Shower and change. N.B. Hairdryers are not to be used at this time. Please dry hair at home.
9. Use shower squeegee to flush away any dirt/hair left on shower tray and mop any standing water on the changing room floor.
10. Leave squeegee in shower area and leave mop and bucket in hallway.
11. Gather belongings, put shoes on and exit premises, closing the door behind you
12. Sanitise hands at external hand sanitiser point as you leave.

Social Distancing at the pool:

We kindly ask that everyone always observes social distancing guidance. Do not enter a changing room or the pool hall until previous users have vacated. If possible, arrive changed and ready to swim. Aim to arrive no sooner than 10 minutes before your swim time begins. If you are to arrive early, please stay in your car and do not wander around the premises as there are other domestic and commercial activities taking place nearby.

Please ensure you have vacated your changing room 15 minutes after the end of your swim session.

As an ongoing directive we require anyone who has possible COVID-19 symptoms NOT to attend their swimming session or swim lesson and to follow government guidance by self-isolating and getting a test.

We believe social distancing should be easy to maintain while utilising our facility due to the layout of the changing rooms and separate accesses into the pool hall.

We encourage you to practice your best hand hygiene behaviours by using the hand washing and hand sanitising options provided. Please take individual responsibility while attending the pool to ensure everyone’s collective safe enjoyment of our facility, many thanks.

February 2023